Bookkeeping for appliance repair companies
An appliance repair company earns from homeowner service calls and from warranty companies that pay later and sometimes pay less. Mispar separates homeowner and warranty revenue, tracks parts and vans, reconciles technician pay, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Independent appliance repair shops, mobile technicians and small repair companies with several vans.
Reconciled
Service calls
Tracked
Warranty payers
Per job
Parts
Itemized
Vans
Where appliance repair business books usually go wrong
- Parts bought without matching them to the call.
- Warranty company payments recorded loosely.
- Mileage and van costs not tracked.
How Mispar keeps your appliance repair books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Homeowner service calls
Match card and check payments to calls, with diagnostic fees and repair charges shown clearly.
Warranty and home-protection companies
Record work done for warranty payers apart from homeowner calls, with open balances and short pays listed.
Parts and supplier accounts
Group parts by supplier and tie them to jobs when invoices identify the call.
Vans, fuel and maintenance
Track fuel, repairs and loans by van where records identify the vehicle.
Technician pay
Reconcile hourly or commission pay to payroll or payment records.
Returns and warranty on parts
Record parts returns and credits so they reduce cost in the right month.
Dispatch and lead costs
Track dispatch software and lead platforms apart from direct job costs.
Tools and diagnostic equipment
Separate tool purchases from consumables and parts.
Customer financing and extended plans
Record sales of service plans or financed repairs apart from one-time calls, with timing matched to your payer reports.
Seasonal call volume
Show how summer and winter demand differ so slower months can be planned around.
Reports an appliance repair business can use
- Profit per call with parts and travel.
- Warranty receivables by company.
- Van and mileage cost.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map payers and calls
We list homeowners, warranty companies and your dispatch or invoicing tool.
Set up payer and van tracking
Revenue by payer and costs by van get their own accounts.
Reconcile each month
Customer payments, warranty remittances, parts bills, fuel and payroll are matched to the bank.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A warranty company pays 90 calls in one deposit with eleven reduced. Matching the remittance to the calls shows which were short, so they can be followed up. This is an illustration of the method, not a customer case or a guarantee.
Appliance Repair Companies bookkeeping — your questions
Can you separate warranty and homeowner revenue?
Yes, as separate streams so each can be reviewed.
Can you reconcile warranty company payments?
Yes, from remittance detail matched to deposits, with short pays listed.
Can you track parts by job?
When invoices or tags identify the call, yes.
Do you work with the dispatch or invoicing app we already use?
We use their invoice and payment exports, matched to your bank.
Can you handle several vans and technicians?
Yes, tracked by van and pay type when records allow.
What do you need each month to keep appliance repair company books?
Dispatch or invoicing exports, warranty remittances, parts and fuel receipts, payroll reports and access to your bank and card feeds.
How does this help come tax season?
You get twelve monthly closes and a list of open items, so your CPA is not starting from a pile of receipts. We do not give tax advice.
Can you track warranty company payments?
Yes. They are matched to each company and period.
How do you treat service plan sales?
As their own revenue line, with the treatment of prepaid or recurring plans agreed with your CPA.
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Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.