Bookkeeping for courier and delivery services
A courier or delivery service bills business accounts on terms, pays drivers per stop or per route, and covers fuel and vehicle wear daily. Mispar tracks open customer balances, reconciles driver pay, separates costs by vehicle or route, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Local courier companies, medical and legal delivery services, last-mile contractors and small fleets.
Aged
Customer accounts
Reconciled
Driver pay
Itemized
Fuel and tolls
By unit
Vehicles
Where courier and delivery service books usually go wrong
- Drivers paid as employees or contractors with unclear records.
- Fuel, insurance and vehicle costs not tied to routes.
- Fuel surcharges mixed with base delivery income.
- Slow-paying accounts left unaged.
How Mispar keeps your courier and delivery services books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Business accounts on terms
Track invoices and open balances by customer so slow payers are visible each month.
Per-stop and per-route driver pay
Reconcile driver pay to contractor or payroll records and to the route or day.
Fuel, tolls and parking
Keep these in their own accounts, since they move with the miles driven.
Vehicle loans, leases and repairs
Track each vehicle so costs are visible by unit.
Platform and dispatch software
Record dispatch and routing software as its own recurring cost.
Insurance and cargo coverage
Separate commercial auto and cargo insurance by policy.
Fuel surcharges and accessorial fees
Record surcharges and special-handling fees as their own income lines.
Proof of delivery and claims
Track damage claims and credits issued to customers by account.
Subcontract drivers on 1099
Keep contractor paperwork current so year-end filings are ready.
Reports a courier or delivery service can use
- Revenue and cost by route or client.
- Driver pay by person.
- Fuel and vehicle cost by month.
- Receivables aging.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map customers and routes
We list customer accounts, routes and how drivers are paid.
Set up route and vehicle tracking
Routes and vehicles get tags for income and costs.
Reconcile each month
Customer payments, driver pay, fuel cards and insurance are matched to the bank.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A medical office is billed monthly for daily lab pickups. Listing the open balance by account at month end shows which customers have not paid and how long they have waited. This is an illustration of the method, not a customer case or a guarantee.
Courier and Delivery Services bookkeeping — your questions
Can you age customer balances?
Yes. Open invoices are listed by customer with ages each month.
How do you handle drivers paid per stop?
Pay is reconciled to contractor records and tagged to the route.
What do you need each month to keep courier and delivery books?
Invoice and payment exports, dispatch reports, fuel card statements, driver pay records and access to your bank feeds.
Can you track fuel surcharges?
Yes, as a separate income line.
Can you handle several vehicles?
Yes. Each vehicle has its own fuel, repair and loan lines.
Can you track claims and credits?
Yes. Credits are listed by customer and shipment where records allow.
Can you show which customers cost the most to serve?
Where routes and driver pay can be tied to accounts, we list income and direct cost by customer so slow or low-margin accounts are visible.
Can you track driver payments?
Yes. Payments are tracked by driver with year-end totals.
Can you handle 1099 drivers?
Yes. Contractor payments are tracked for year-end filing, which your CPA completes.
Explore other industries
Restaurants
Prime cost, tip pools, POS reconciliation, and food/beverage COGS — booked the way a restaurant actually runs.
Learn more →E-commerce
Multi-channel reconciliation, FIFO/weighted-average inventory, COGS at ship date, and sales-tax nexus done right.
Learn more →Retail
POS reconciliation, COGS, shrinkage, vendor payables, and sales-tax remittance — clean end to end.
Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.