Bookkeeping for audiology clinics
An audiology clinic runs two businesses at once: clinical services billed to patients and insurers, and hearing aids sold at prices that arrive with manufacturer invoices, warranty terms and return windows. Add service plans, batteries and accessories, and the margin on devices has to be tracked apart from the value of chair time. Mispar keeps device, service and insurance revenue clearly separated. Plans start at $229/mo.
Best for: Audiologists and hearing care clinic owners, solo dispensers and multi-provider practices that need clean device cost, claim and service plan tracking.
Tracked
Device sales
Cleared
Manufacturer invoices
Matched
Insurance claims
Current
Service plans
Where audiology and hearing care clinic books usually go wrong
- Hearing aid costs not matched to sales.
- Insurance and cash patients combined.
- Warranty and repair income handled loosely.
How Mispar keeps your clinic's books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Hearing aid sales
Record device sales against the manufacturer invoice and fitting they belong to, so margin per device is real and returns are tracked.
Manufacturer and supplier invoices
Reconcile supplier statements against purchases and credits, so invoice terms are met and return credits are actually collected.
Insurance claims and reimbursements
Match remittances to the claims they pay, so underpayments and slow payers surface as a follow-up list.
Service plans and follow-up care
Keep prepaid service plans and bundled care on their own lines, releasing revenue as service is delivered, so plan obligations stay visible.
Accessories and supplies
Track batteries, accessories and clinical supplies with their own cost, so small retail adds up to a measurable margin.
Payroll, rent and equipment
Keep provider payroll, occupancy and diagnostic equipment costs as their own categories, so the clinic's fixed base is known.
Reports a hearing care clinic can use
- Margin on devices.
- Receivables by payer.
- Repair and warranty income.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review your current records
We start from your practice management reports, supplier statements, remittances and bank feeds.
Map the chart of accounts
Devices, service, insurance and retail are mapped to an agreed chart of accounts that fits your clinic.
Reconcile every stream
Each month, device sales, claims and plan payments are matched to invoices, fittings and deposits.
Close the month
Monthly statements with an exceptions list and the reporting agreed for your clinic.
Illustrative example
A clinic bundles three years of service with each device. With plan revenue released as care is delivered, the books stop flattering sales months, and the supplier reconciliation catches return credits that were owed but never claimed. This is an illustration of the method, not a customer case or a guarantee.
Audiology and Hearing Care Clinics bookkeeping — your questions
How do you handle hearing aid inventory cost?
Each device is recorded against its manufacturer invoice, and supplier statements are reconciled monthly, so cost per device and return credits are exact.
Can you track bundled service plans?
Yes. Prepaid plans are held as future service and released into revenue as care is delivered, so obligations to patients stay visible on the books.
Can you reconcile insurance billing?
Yes. Remittances are matched to claims, so short pays and aging claims become a follow-up list instead of lost revenue.
Can I see device margin separately from service revenue?
Yes. Device, service and retail lines are kept apart, so you can see which side of the clinic actually carries the profit.
Can you track device cost by sale?
Yes. Purchase cost is matched to each sale.
Does the $229 starting plan cover my audiology clinic?
The final plan and scope depend on providers, device volume and locations. We agree that scope before starting; catch-up work is discussed separately.
Explore other industries
Restaurants
Prime cost, tip pools, POS reconciliation, and food/beverage COGS — booked the way a restaurant actually runs.
Learn more →E-commerce
Multi-channel reconciliation, FIFO/weighted-average inventory, COGS at ship date, and sales-tax nexus done right.
Learn more →Retail
POS reconciliation, COGS, shrinkage, vendor payables, and sales-tax remittance — clean end to end.
Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.