Bookkeeping for embroidery and screen printing shops
A decorated-apparel shop quotes every order custom: blank garments from one supplier, ink and thread from another, a deposit to book the job and the balance on pickup. Rush fees, art charges and rejected pieces all move the real margin, and corporate accounts pay on invoice while teams pay at the counter. Mispar keeps every order's costs and payments clearly tracked. Plans start at $229/mo.
Best for: Embroidery shops, screen printers and custom apparel decorators who need per-order costing and deposit tracking without a production office.
Tracked
Order deposits
Per job
Garment costs
Collected
Corporate invoices
Reconciled
Production payroll
Where embroidery and screen printing shop books usually go wrong
- Blank garments and supplies not tied to orders.
- Deposits booked as income before the order ships.
- Setup fees and per-piece income combined.
How Mispar keeps your shop's books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Order deposits and balances
Record deposits against each order and match the balance at completion, so booked work and earned revenue stay separate.
Blank garment purchases
Code garment and supply purchases to the orders they fill, so material cost per job is real instead of averaged.
Corporate and team accounts
Track invoiced orders, statements and payments per account, so balances are collected on time and account profitability is measurable.
Art, setup and rush charges
Keep screens, digitizing, setups and rush fees on their own lines, so add-on revenue is visible and priced on fact.
Production payroll
Reconcile press and machine operator hours against the production schedule, so labor cost per order is reviewable.
Equipment and maintenance
Track presses, machines, repairs and parts as their own categories, so the fixed cost of production capacity is known.
Reports an embroidery or screen printing shop can use
- Job profit with blanks, supplies and labor.
- Open deposits.
- Setup versus per-piece revenue.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review your current records
We start from your order system or work tickets, supplier invoices, payroll reports and bank feeds.
Map the chart of accounts
Orders, garments, add-ons and payroll are mapped to an agreed chart of accounts that fits your production flow.
Reconcile every order
Each month, deposits and balances are matched to completed orders and supplier invoices are cleared.
Close the month
Monthly statements with an exceptions list and per-order margin reporting agreed for your shop.
Illustrative example
A shop quotes a five-hundred-piece tournament order. With garments and production hours coded to the job, the final margin shows the rush fee barely covered the overtime it caused, and the next tournament quote prices turnaround time honestly. This is an illustration of the method, not a customer case or a guarantee.
Embroidery and Screen Printing Shops bookkeeping — your questions
Can you track cost per order?
Yes. Garments, supplies and production time are coded to each order, so margin per job is visible instead of blended across everything you printed.
How are deposits handled?
Deposits are held against the order and recognized as the job completes, so booked work never inflates earned revenue.
We invoice schools and companies on terms. Can you track that?
Yes. Invoiced orders are tracked per account and reconciled until paid, so receivables stay current and collection has a clear list.
Can I see whether rush and setup fees cover their cost?
Yes. Add-on charges are kept on their own lines, so you can compare them against the overtime and materials they trigger.
Can you track profit by order?
Yes. Materials and labor are tied to each order.
Does the $229 starting plan cover my shop?
The final plan and scope depend on order volume, accounts and equipment. We agree that scope before starting; catch-up work is discussed separately.
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