Bookkeeping for equestrian stables and horse boarding
A stable bills monthly for board but pays for hay, shavings and grain on a supplier's calendar, and the gap between the two is where the margin lives. Lessons, training, shows and clinics add revenue streams that share the same horses and the same staff, while farrier and vet charges often pass through to owners. Mispar keeps board billing current, pass-throughs clean and every revenue line visible against the barn's real costs. Plans start at $229/mo.
Best for: Stable owners, boarding barns with lesson and training programs and operators who need clean client billing and honest feed-cost numbers.
Current
Board billing
Tracked
Feed costs
Clean
Pass-throughs
Visible
Program revenue
How Mispar keeps your barn's books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Board billing
Record monthly board against each horse and owner, so arrears and credits are visible per client instead of reconstructed from the whiteboard.
Hay, feed and bedding
Track hay, grain and shavings purchases against the animals they feed, keeping per-horse cost current as supplier prices move.
Lessons and training
Record lesson packages, training fees and clinics on their own lines, with prepaid packages held as unearned until delivered.
Farrier, vet and show pass-throughs
Keep charges billed through to owners on clean pass-through lines, so reimbursed costs never inflate revenue or hide uncollected balances.
Facility and equipment costs
Track arena maintenance, fencing, manure removal, tractors and insurance on dedicated lines, keeping the property's true cost visible.
Staff and contractor labor
Reconcile barn staff payroll and any contractor trainers against the agreed structure, keeping labor cost per program visible.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review your current records
We start from your board list, supplier invoices, lesson schedules and bank feeds.
Map the chart of accounts
Board, programs, feed and pass-throughs are mapped to an agreed chart of accounts.
Reconcile clients and costs monthly
Each month's board charges, program fees and supplier invoices are matched to payments and deposits.
Close the month
Monthly statements with an exceptions list and the per-client or per-program reporting agreed for your stable.
Illustrative example
A barn's hay supplier raises prices twice in a season. With feed costs tracked against the herd, the per-horse board cost moves in the books the same month, and the board rate conversation happens with current numbers instead of last year's. This is an illustration of the method, not a customer case or a guarantee.
Equestrian Stables and Horse Boarding bookkeeping — your questions
Can you bill board per horse and owner?
Yes. Board is recorded against each horse and client account, so balances, arrears and credits are visible per owner at any time.
How do you handle farrier and vet pass-throughs?
They are kept on pass-through lines and billed through to the owner, so reimbursed costs do not inflate revenue and uncollected amounts stay visible.
How do feed price swings show up?
Purchases are recorded at actual cost as they happen, so per-horse feeding cost reflects current prices and board pricing decisions use real numbers.
Can you track lesson and training programs separately?
Yes. Programs get their own revenue lines with prepaid packages held until delivered, so each program's contribution is measurable.
Does the $229 starting plan cover my stable?
The final plan and scope depend on horse count, programs and services. We agree that scope before starting; catch-up work is discussed separately.
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