Bookkeeping for fire protection contractors
A fire protection company earns recurring inspection and testing income, installs and repairs sprinkler and alarm systems, and works under licensing and reporting rules. Mispar separates recurring inspection revenue from project work, tracks deficiency repairs by site, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Fire sprinkler and alarm contractors, extinguisher service companies and kitchen hood suppression specialists.
Recurring
Inspections
By job
Installs
By site
Deficiencies
Tracked
Licensing
Where fire protection contractor books usually go wrong
- Inspection contracts billed annually and booked in one month, so profit by month is misleading.
- Installation jobs and recurring service mixed into one revenue line.
- Parts, permits and certifications not coded to the job that required them.
- Technician time on inspection routes not compared with what each contract earns.
- Progress billing and retainage on larger jobs tracked in a spreadsheet instead of the books.
How Mispar keeps your fire protection contractors books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Inspection and testing contracts
Keep recurring inspection income in its own account so the contract base is visible.
Install and retrofit jobs
Track system installs and retrofits as jobs with deposits, parts and stage billings.
Deficiency repairs
Tag repair work that follows an inspection to the site and the report it came from.
Parts and devices
Match parts invoices to jobs, with van stock tracked separately.
Licensing and certification
Record licenses, certifications and required software as their own lines.
Technician pay
Reconcile hourly and prevailing wage pay to payroll records and tag it to sites or jobs.
Extinguisher and hood service lines
Keep extinguisher and kitchen hood work in their own accounts.
Monitoring pass-through fees
Record monitoring fees billed for third parties apart from your income.
Reports a fire protection contractor can use
- Recurring inspection revenue separated from installation revenue.
- Job profit for installations with estimate versus actual.
- Retainage and progress billing balances by project.
- Technician hours against contract revenue.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map contracts and jobs
We list inspection contracts, install work and sites.
Set up contract and job tracking
Contracts and jobs get tags for income and costs.
Reconcile each month
Customer payments, parts bills and payroll are matched to the bank and to the contract or job.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A hospital contract runs quarterly inspections across four buildings. Each visit is tagged to the building, and a deficiency repair found in March is billed to the same site, so the account shows its full picture. This is an illustration of the method, not a customer case or a guarantee.
Fire Protection Contractors bookkeeping — your questions
Can you track recurring inspection income?
Yes. Contract income is kept in its own account.
Can you tie repairs to inspections?
Yes. Deficiency work is tagged to the site and report.
What do you need each month to keep fire protection contractor books?
Invoice and payment exports, parts statements, payroll records and access to your bank feeds.
Can you handle prevailing wage jobs?
Yes. Pay is reconciled to payroll records by job.
Do you give tax advice? (fire protection contractors)
No. We keep the books and hand them to your CPA.
Can you handle monitoring fees?
Yes. Third-party monitoring is kept apart from your revenue.
Can you handle customers with many locations?
Yes. Locations are tagged so inspections and income stay by site.
Can you handle retainage on installations?
Yes. Retainage is tracked as money owed to you until released, with progress billing kept per project.
Can you track open inspection deficiencies?
Yes. Open deficiencies are listed by site until the repair is billed and done.
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