Bookkeeping for home inspectors
A home inspector is paid per inspection, often at the table by the buyer, gets work through agent referrals, and carries insurance and training costs. Mispar matches payouts from booking tools to deposits, tracks referral and lead costs, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Independent inspectors, small inspection firms with several inspectors and specialty inspectors such as radon or sewer scope.
By type
Inspection fees
Tracked
Referrals
Logged
Mileage
Itemized
Insurance
Where home inspector books usually go wrong
- Inspection fees tracked on invoices but not matched to deposits, so unpaid reports go unnoticed.
- Mileage between inspections never logged.
- Software, insurance and continuing-education costs scattered across cards.
- Agent referral fees or marketing spend mixed together.
How Mispar keeps your home inspectors books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Inspection and add-on income
Keep base inspections and add-ons such as radon, mold or sewer scope in separate accounts.
Booking and report software
Record scheduling and report software fees as their own recurring line.
Referral and lead costs
Track lead platform fees and marketing against booked inspections.
Mileage and vehicle costs
Record mileage and vehicle expenses as your records support, in their own accounts.
Errors and omissions insurance
Separate professional liability premiums from general business insurance.
Continuing education and licensing
Categorize licenses, exams and training as steady annual costs.
Associate inspector pay
Reconcile pay for employed or contract inspectors to payroll or contractor records.
Agent marketing and gifts
Record client closing gifts and agent marketing in a separate line.
Camera, drone and tools
Track cameras, drones, moisture meters and tools as equipment apart from monthly supplies.
Reports a home inspector can use
- Revenue by month and by referral source.
- Mileage and vehicle cost summary for the year.
- Fixed costs: insurance, software, licenses and dues.
- Unpaid invoice list with ages.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map services and payment
We list inspection types, add-ons and how clients pay.
Set up service tracking
Inspection types get their own income accounts.
Reconcile each month
Processor payouts, software fees, mileage and insurance bills are matched to the bank.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A buyer pays $450 at the inspection and adds a $150 radon test. The base fee and the add-on land in separate accounts, so the owner can see how much add-ons contribute over a quarter. This is an illustration of the method, not a customer case or a guarantee.
Home Inspectors bookkeeping — your questions
Can you separate add-on income?
Yes. Each add-on service has its own account.
Can you track lead and referral costs?
Yes, as separate lines compared with booked jobs.
What do you need each month to keep home inspector books?
Booking and payment exports, software invoices, insurance bills, mileage records and access to your bank and card feeds.
Can you handle associate inspectors?
Yes. Employed and contract inspectors are reconciled separately.
Do you give tax advice? (home inspectors)
No. We keep the books and give them to your CPA.
Can you track equipment purchases?
Yes. Cameras, drones and meters are recorded as equipment.
Can you show seasonal swings in inspections?
Yes. Monthly statements show inspection counts and income side by side, so slow winter months can be planned for with real numbers.
Do you help with mileage records?
Yes. We set up a simple way to log trips and total them for the year.
Can you handle franchise or association fees?
Yes. They are tracked as their own recurring line.
Explore other industries
Restaurants
Prime cost, tip pools, POS reconciliation, and food/beverage COGS — booked the way a restaurant actually runs.
Learn more →E-commerce
Multi-channel reconciliation, FIFO/weighted-average inventory, COGS at ship date, and sales-tax nexus done right.
Learn more →Retail
POS reconciliation, COGS, shrinkage, vendor payables, and sales-tax remittance — clean end to end.
Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.