Bookkeeping for irrigation contractors
An irrigation contractor installs systems by the job, then earns steady seasonal income from spring start-ups, repairs and winterizations. Mispar separates install revenue from recurring service, tracks materials by job, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Residential and commercial irrigation installers, sprinkler service companies and landscape lighting crossovers.
By job
Installs
Separated
Seasonal service
Matched
Materials
Tracked
Backflow tests
Where irrigation contractor books usually go wrong
- Pipe, heads and controllers bought in bulk and not coded to jobs.
- Spring start-up and fall winterization work mixed into one income line.
- Service routes with no cost per visit.
- Deposits on installs treated as income before work begins.
How Mispar keeps your irrigation contractors books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Install versus service income
Keep new installs apart from start-ups, repairs and winterizations, since they behave differently across the year.
Pipe, heads and controllers
Match material invoices to the install job, with service parts as their own stock.
Seasonal service revenue
Track spring start-ups and fall winterizations so the recurring base is visible year to year.
Backflow testing and certification
Record testing fees and certification costs as their own lines.
Crew pay
Reconcile crew pay to payroll or contractor records and tag it to installs or service routes.
Warranty visits
Tag no-charge warranty work so callbacks are visible apart from billable service.
Smart controllers and lighting upsells
Keep controller and lighting add-ons in their own income line so the upsell is visible.
Commercial maintenance contracts
Track commercial contract income and open balances apart from residential work.
Reports an irrigation contractor can use
- Installation profit versus service route profit.
- Seasonal start-up and winterization volume by month.
- Material purchased versus material used.
- Open deposits by job.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map installs and service
We list install work, service plans and suppliers.
Set up job and route tracking
Installs get job tags and service gets route tags.
Reconcile each month
Customer payments, supplier bills and payroll are matched to the bank and to the job or route.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A crew winterizes 40 systems in a week in October. That income lands in its own service account, so the owner can see the fall service season apart from the slower install months. This is an illustration of the method, not a customer case or a guarantee.
Irrigation Contractors bookkeeping — your questions
Can you separate service from installs?
Yes, as separate income lines with their own costs.
Can you track the seasonal service base?
Yes. Recurring service is tagged so it can be compared year to year.
What do you need each month to keep irrigation contractor books?
Invoice and payment exports, supplier statements, payroll records and access to your bank feeds.
Can you track backflow testing?
Yes. Testing fees and certification costs are their own lines.
Do you give tax advice? (irrigation contractors)
No. We keep the books and hand them to your CPA.
Can you pay irrigation crews by the piece?
Yes. Piece-rate pay is matched to contractor or payroll records and tagged to the job.
Can you handle more than one branch?
Yes. Branches can be tracked separately when income and costs identify them.
Can you separate installs from seasonal service?
Yes. Each has its own income and cost view so you can see which earns more.
How are winterization prepayments handled?
As owed service until the visit is done, using a treatment agreed with your CPA.
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