Bookkeeping for limo and car services
A car service sells trips and pays for everything around them: drivers, fuel, insurance, vehicle financing and the affiliate network that covers your overflow. Add gratuities and monthly corporate accounts, and the bank balance stops explaining itself. Mispar keeps trip revenue, farm-out payables and vehicle costs separate and reconciles what actually gets collected. Plans start at $229/mo.
Best for: Limousine and black car services, airport shuttle operators, chauffeur companies and mixed fleets serving corporate and retail clients.
Reconciled
Trips
Tracked
Farm-outs
Organized
Drivers
Monthly
Cash flow
Where limousine and car service books usually go wrong
- Drivers paid as employees or contractors with unclear records.
- Vehicle financing and costs not tied to each car.
- Gratuities and fees handled the same way.
How Mispar keeps your car service books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Trip revenue and gratuities
Record base fares, gratuities and surcharges on distinct lines, so driver-related amounts are clear and revenue is not inflated by pass-through tips.
Affiliate and farm-out payables
Track trips handed to affiliates and the amounts owed to them separately from your own fleet's revenue, so network costs are visible.
Driver pay and classification records
Reconcile payroll-provider records and contractor payments, keeping the documentation behind each driver's arrangement organized.
Vehicle costs and financing
Keep fuel, insurance, repairs and loan or lease payments on separate lines so each vehicle's true cost can be reviewed.
Corporate accounts and invoicing
Track monthly corporate invoicing and collections apart from card-on-file retail trips, so outstanding balances stay visible.
Card processor payouts
Reconcile gross fares, fees, chargebacks and deposits to the bank each period.
Reports a limousine or car service can use
- Revenue and cost by vehicle.
- Driver pay by person.
- Vehicle loan balances.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review dispatch and payment records
We start from the records you already have: dispatch or booking exports, processor statements, affiliate invoices and bank feeds.
Map revenue and vehicle costs
Trip revenue, farm-out costs and vehicle expenses are mapped to an agreed chart of accounts with opening balances reviewed.
Reconcile payments and payroll
Deposits, processor payouts, affiliate payments and payroll records are reconciled to the bank each month.
Close monthly books
Monthly statements with an exceptions list and the reporting agreed for your service.
Illustrative example
A wedding weekend fills the schedule and half the trips go to affiliates. We keep the farmed-out revenue and the affiliates' invoices connected, so the week's profit reflects what your fleet actually kept after paying the network. This is an illustration of the method, not a customer case or a guarantee.
Limo & Car Services bookkeeping — your questions
How are gratuities handled in the books?
Gratuities are recorded on their own line, distinct from base fares, so amounts owed to drivers are clear and revenue reflects the service itself.
How do farm-out trips show up?
Trips passed to affiliates are tracked with the amounts owed to those affiliates, so you can see what the network costs and what it earns.
My drivers are a mix of employees and contractors. Is that a problem?
Not for the books. We reconcile payroll and contractor payments and keep the supporting records organized. Classification questions themselves belong with your CPA or attorney.
Can you track corporate monthly accounts?
Yes. Corporate invoicing is kept separate from retail card trips, with outstanding balances visible so slow-paying accounts never hide.
Can you track cost by vehicle?
Yes. Each vehicle has its own costs.
Does the $229 starting plan cover my fleet?
The final plan and scope depend on trip volume, drivers and accounts. We agree that scope before starting; catch-up work is discussed separately.
Explore other industries
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Prime cost, tip pools, POS reconciliation, and food/beverage COGS — booked the way a restaurant actually runs.
Learn more →E-commerce
Multi-channel reconciliation, FIFO/weighted-average inventory, COGS at ship date, and sales-tax nexus done right.
Learn more →Retail
POS reconciliation, COGS, shrinkage, vendor payables, and sales-tax remittance — clean end to end.
Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.