Bookkeeping for lumberyards and building suppliers
A yard sells on relationships and terms: contractors charge against accounts, quotes become orders, and deliveries cost money before invoices get paid. Inventory turns, credit accounts and delivery fees all need clean records or margin disappears into the pile. Mispar keeps the order-to-cash cycle reconciled. Plans start at $229/mo.
Best for: Independent lumberyards, building material and masonry suppliers with contractor account business, from single-location yards to small multi-branch operations.
Reconciled
Contractor accounts
Costed
Inventory buys
Tracked
Deliveries
Matched
Quotes to orders
Where lumberyard and building supplier books usually go wrong
- Contractor accounts on credit with no aging view.
- Inventory valued without a count.
- Delivery charges mixed with product sales.
- Supplier rebates recorded as income instead of cost reduction.
How Mispar keeps your yard books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Contractor charge accounts
Record each account's charges and payments and reconcile the aging monthly, so slow accounts are named and credit decisions use real balances.
Inventory purchases
Match supplier invoices, rebates and payments, keeping purchase costs consistent under the inventory method agreed with your CPA.
Delivery and fleet costs
Track truck costs, fuel, driver payroll and delivery fees on their own lines, so delivery economics are visible per period.
Quotes and special orders
Keep special-order deposits and commitments matched to their orders, so customer money is tracked until the order completes.
Returns and credits
Record returns and supplier credits against their original documents, keeping margin honest instead of quietly padded.
Yard and equipment costs
Track forklifts, sheds, yard maintenance and insurance on their own lines, so fixed costs are measured against volume.
Reports a lumberyard or building supplier can use
- Receivables aging by contractor.
- Inventory by category against counts.
- Delivery income and cost.
- Rebates receivable by supplier.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review your current records
We start from your invoicing or POS exports, supplier statements, bank feeds and account ledgers.
Map the chart of accounts
Sales, cost of goods, delivery and yard costs are mapped to an agreed chart of accounts.
Reconcile accounts monthly
Contractor aging, supplier statements and bank activity are reconciled, with exceptions listed.
Close the month
Monthly statements with an exceptions list and the margin reporting agreed for your yard.
Illustrative example
A yard carries sixty contractor accounts and runs three trucks. After the monthly reconciliation, account aging shows two builders drifting past terms, and delivery costs per order are visible enough to support a minimum-order delivery fee. This is an illustration of the method, not a customer case or a guarantee.
Lumberyards and Building Suppliers bookkeeping — your questions
How do you manage contractor charge accounts?
Each account's charges and payments are recorded and the aging reconciled monthly, so credit reviews work from current balances rather than memory.
Can you track delivery costs per order or per truck?
Delivery costs are kept on their own lines and reviewed against volume, which supports per-order or per-truck analysis where your records are complete.
How are supplier rebates handled?
Rebates are matched to their supplier and period under the method agreed with your CPA, so they are not lost or double-counted.
What about special orders with customer deposits?
Deposits are tracked against their order until completion, keeping customer money clearly identified in the books.
Can you track contractor credit accounts?
Yes. Balances are aged so slow payers are visible.
Does the $229 starting plan cover my yard?
The final plan and scope depend on account volume, inventory complexity and locations. We agree that scope before starting; catch-up work is discussed separately.
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