Bookkeeping for med spas and massage studios
A med spa or massage studio sells single visits, memberships and prepaid packages, pays practitioners in different ways, and sells retail products. Mispar tracks packages and memberships as owed service until used, matches processor deposits, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Day spas, massage studios, aesthetic clinics and small wellness practices.
Tracked
Packages
Separated
Memberships
Reconciled
Practitioners
Itemized
Retail
Where med spa and massage studio books usually go wrong
- Package and membership sales booked when sold.
- Product and treatment income combined.
- Practitioners paid as employees or contractors with unclear records.
- Supplies and injectables not tracked.
How Mispar keeps your med spas and massage studios books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Prepaid packages and gift cards
Record unused packages and gift cards as owed service until redeemed.
Memberships
Track recurring membership billing separately from single visits.
Practitioner pay
Reconcile commissions, hourly pay and booth rent to payroll or contractor records.
Product and supply costs
Keep retail product, treatment supplies and linens in separate accounts.
Processor fees and tips
Match card deposits to the booking system, with fees and tips shown apart from sales.
Licenses, insurance and equipment
Categorize licenses, malpractice insurance and equipment loans as their own lines.
Laundry, linens and disposables
Keep linens, laundry service and disposable items in one supplies group so the cost per visit is clear over time.
Medical director fees
Record medical director or supervising provider fees as their own line.
Equipment leases
Track laser, device and table leases apart from supplies.
Reports a med spa or massage studio can use
- Revenue by treatment and by product.
- Prepaid package balances.
- Practitioner pay by person.
- Supply cost as a share of revenue.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map services and payment
We list services, packages, memberships and how practitioners are paid.
Set up package tracking
Packages and gift cards get liability accounts.
Reconcile each month
Processor payouts, practitioner pay, supply bills and rent are matched to the bank.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A client buys a package of six massages for $540 and uses two in the first month. Only the two used are income, and the rest stays as owed service. If the client moves away and the package expires under your written policy, the unused balance is recorded as income only when that policy and your CPA say so. This is an illustration of the method, not a customer case or a guarantee.
Med Spas and Massage Studios bookkeeping — your questions
How are unused packages handled?
As owed service until used, using a treatment agreed with your CPA.
Can you handle practitioners paid by commission?
Yes. Commission is reconciled to payroll or contractor records.
What do you need each month to keep med spa and massage studio books?
Booking system reports, processor payout statements, payroll or practitioner pay records, supply bills and access to your bank feeds.
Can you separate retail from services?
Yes, as separate income lines with their own cost of goods.
Do you give tax advice? (med spas and massage studios)
No. We keep the books and give them to your CPA.
Can you track membership revenue?
Yes. Recurring billing is listed by membership type with monthly totals.
How do you treat prepaid packages?
They are held as unearned and recognized as sessions are used.
Can you handle medical director fees?
Yes. They have their own account, so the cost is clear each month.
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Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.