Bookkeeping for tire shops
A tire shop buys large inventory from distributors, sells with installation and disposal fees, and runs on tight margins per tire. Mispar tracks inventory and supplier accounts, separates installation and fee income from product sales, and prepares monthly books in your own QuickBooks Online or Xero file. Plans start at $229/mo.
Best for: Independent tire dealers, mobile tire services and shops that combine tires with light repair.
Tracked
Tire inventory
Separated
Installation
Reconciled
Supplier accounts
Itemized
Fees
Where tire shop books usually go wrong
- Tire inventory not counted against the books.
- Disposal and environmental fees mixed with sales.
- Road hazard and warranty sales recorded when sold.
- Mounting and balancing labor not separated from tire sales.
How Mispar keeps your tire shops books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Tire inventory and distributor accounts
Match distributor invoices and statements to stock bought, with returns and credits shown by supplier.
Product and installation income
Keep tire sales, mounting and balancing, and alignment in separate accounts.
Disposal and environmental fees
Record fees collected and fees paid so they are not mixed into overhead.
Technician pay
Reconcile hourly and flat-rate pay to payroll records.
Manufacturer rebates
Track rebates owed or received by program and period.
Fleet and commercial accounts
List open balances for fleet customers billed on terms.
Equipment and tools
Keep tire machines, balancers and lifts in an equipment account apart from monthly supplies.
Road hazard and warranty programs
Track warranty program fees collected and claims paid by period.
Seasonal swaps
Show spring and fall swap peaks so staffing and inventory are planned from real months.
Reports a tire shop can use
- Margin by tire brand and service.
- Inventory value compared with counts.
- Disposal fees collected and paid.
- Warranty and road hazard revenue by period.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Map suppliers and sales
We list distributors, fees, fleet accounts and how sales are rung up.
Set up inventory and fee tracking
Inventory, installation and fees get their own accounts.
Reconcile each month
Register deposits, supplier payments, payroll and loan payments are matched to the bank.
Deliver monthly statements
Monthly statements arrive ready for your CPA with an open-items list.
Illustrative example
A fleet customer buys twelve tires on account and pays in thirty days. The sale shows in the month it happened, the open balance is listed, and the distributor bill for those tires is matched to it. This is an illustration of the method, not a customer case or a guarantee.
Tire Shops bookkeeping — your questions
Can you track manufacturer rebates?
Yes. Rebates are tracked by program with amounts earned and received.
How are disposal fees handled?
As their own line, so the fee collected and the fee paid can be compared.
What do you need each month to keep tire shop books?
Register exports, distributor statements, payroll reports, rebate statements and access to your bank and card feeds.
Can you list fleet account balances?
Yes. Open invoices are listed by customer with ages.
Can you handle mobile tire services?
Yes. Vehicle and mileage costs get their own lines.
Can you track warranty programs?
Yes. Fees collected and claims paid are listed by period.
Can you tell which tire brands are slow to sell?
Where your register reports by item, we list stock bought and stock sold by brand so slow movers show up before they tie up cash.
Do you handle warranty sales?
Yes. They are recorded so revenue matches the coverage period.
Can you show seasonal swings?
Yes. Monthly statements show sales by season.
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