Bookkeeping for warehousing and 3PL providers
A 3PL bills in fragments: storage per pallet, handling per order, pick fees, kitting and carrier charges, each client on its own rate card. Labor, rent and equipment run constant while volumes swing. When billing and costs blur, busy clients are not always profitable clients. Mispar keeps every client's charges and costs reconciled. Plans start at $229/mo.
Best for: Independent warehouses, small 3PLs and fulfillment operators with a handful of clients, who need per-client billing discipline and margin visibility.
Billed per rate card
Clients
Reconciled
Labor
Matched
Carrier charges
Tracked
Pallet counts
Where warehousing and 3PL company books usually go wrong
- Storage, handling and shipping charges combined.
- Client billings not matched to space and labor used.
- Equipment like forklifts expensed with no tracking.
How Mispar keeps your warehouse books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Client storage and handling billing
Record each client's storage, handling and pick fees against their rate card and reconcile to invoices, so no activity goes unbilled.
Carrier and shipping charges
Match carrier invoices to client shipments, so pass-through freight is billed back completely and correctly.
Labor and temp staffing
Reconcile payroll and temp labor against warehouse activity each month, keeping the cost of volume spikes visible.
Rent, racking and equipment
Track facility costs, equipment leases and maintenance on their own lines, so fixed capacity cost is measured against occupancy.
Client receivables aging
Reconcile client aging monthly, so slow-paying accounts are named before they strain the cash that funds payroll.
Supplies and packaging
Keep packaging and warehouse supplies on their own lines, reviewed against order volume as agreed.
Reports a warehouse or 3PL can use
- Revenue by service and by client.
- Labor cost per client.
- Equipment list and loan balances.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review your current records
We start from your WMS or billing exports, payroll reports, carrier statements and bank feeds.
Map the chart of accounts
Billing lines, labor and facility costs are mapped to an agreed chart of accounts, per client where it matters.
Reconcile billing and labor monthly
Client invoices, carrier bills and labor costs are reconciled with exceptions listed.
Close the month
Monthly statements with an exceptions list and the per-client margin reporting agreed for your operation.
Illustrative example
A 3PL serves nine clients from one building. After billing is reconciled per rate card, unbilled pick fees from a promotion month are recovered, and one high-touch client shows a cost to serve that supports a rate conversation at renewal. This is an illustration of the method, not a customer case or a guarantee.
Warehousing and 3PL Providers bookkeeping — your questions
How do you make sure all billable activity gets invoiced?
Storage and handling activity is reconciled against each client's rate card before invoicing is reviewed, so missed or under-billed lines are caught monthly.
Can you show margin per client?
Yes, when billing, labor allocation and pass-throughs are recorded per client as agreed. That view is usually the point of the exercise.
How are carrier pass-through charges handled?
Carrier invoices are matched to client shipments and billed back under the client's terms, so freight does not leak into your costs.
How is temp labor tracked?
Temp and payroll costs are reconciled monthly and reviewed against activity, so surge labor shows its real cost.
Can you track profit by client?
Yes. Revenue and cost are tied to each client.
Does the $229 starting plan cover my warehouse?
The final plan and scope depend on client count, volume and accounts. We agree that scope before starting; catch-up work is discussed separately.
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