Bookkeeping for wholesale distributors
Distribution is a timing business: you pay suppliers before customers pay you, and freight eats margin in between. Inventory purchases, terms receivables, supplier credits and landed costs all need to land in the right month and the right line. Mispar keeps the buy-to-collect cycle reconciled. Plans start at $229/mo.
Best for: Small wholesale distributors and importers' distributors running one warehouse or a lean operation, who need receivables, payables and margin visibility without an ERP project.
Current
Receivables
Scheduled
Supplier bills
Tracked
Freight costs
Visible
Margin per line
Where wholesale distributor books usually go wrong
- Customer credit terms not aged.
- Inventory valued without a count.
- Freight in and out combined.
How Mispar keeps your distribution books clean
Industry-specific accounts and categorization, with the reporting scope agreed before work starts.
Customer invoices and terms
Record each sale with its payment terms and reconcile receipts against aging, so slow-paying accounts are visible before they become write-offs.
Supplier purchases and credits
Match supplier invoices, credits and payments, so what you owe agrees with their statements and credits are actually taken.
Inventory purchase costing
Record inventory buys and landed-cost components under the method agreed with your CPA, keeping cost of goods defensible.
Freight and delivery costs
Keep inbound and outbound freight on distinct lines, so the true cost of moving product is visible per period and per channel where agreed.
Warehouse and operating costs
Track rent, racking, packaging, insurance and equipment on their own lines, so fixed warehouse cost is measured against volume.
Sales tax and resale certificates
Keep taxable and exempt sales distinct with the records to support them, under the policy your CPA sets.
Reports a wholesale distributor can use
- Margin by product and customer.
- Receivables aging.
- Inventory against counts.
A simple, predictable process
From kickoff to your first clean close, here is exactly what happens.
Review your current records
We start from invoicing, supplier statements, bank feeds and whatever inventory records exist today.
Map the chart of accounts
Revenue, cost of goods, freight and operating costs are mapped to an agreed chart of accounts.
Reconcile receivables and payables monthly
Customer aging and supplier statements are reconciled, with exceptions listed by name.
Close the month
Monthly statements with an exceptions list and the margin reporting agreed for your lines.
Illustrative example
A distributor carries net-30 terms for forty accounts. After receivables are reconciled weekly into the monthly close, two accounts trending past terms get flagged, and freight costs show one product line's real margin is thinner than its price list suggests. This is an illustration of the method, not a customer case or a guarantee.
Wholesale Distributors bookkeeping — your questions
How do you handle customers on net terms?
Every invoice carries its terms, and the aging is reconciled each month, so overdue balances are a named list with amounts, not a feeling.
Can you match supplier credits to their invoices?
Yes. Supplier statements are reconciled against recorded bills and credits, so credit memos get applied instead of expiring in an inbox.
How is inventory cost handled?
Purchases and landed-cost components are recorded under the inventory method your CPA sets. We keep the records consistent; your CPA owns the tax treatment.
Will I see margin per product line?
When revenue and cost of goods are recorded by line or category as agreed, yes. The structure is set up front; complete item data is what keeps it reliable.
Can you age customer balances?
Yes. Balances are aged so slow accounts are visible.
Does the $229 starting plan cover my operation?
The final plan and scope depend on invoice volume, inventory complexity and accounts. We agree that scope before starting; catch-up work is discussed separately.
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Learn more →Customers slow to pay?
Our in-house collections team calls and emails customers who owe your company money, so you can stay focused on the work.